IT26 32654DE Sr Business Analyst (x2) Voluntary Mergers PHUs

Project Overview

The Public Health I&IT Solutions (PHS) Branch develops and implements innovative I+IT solutions to modernize and improve public health in Ontario. Many Public Health Units that have merged continue to use multiple provincial I&IT systems; the PHU Mergers IT Project will help ensure these merged PHUs can operate as single, integrated organizations. Updates are being made to provincial I&IT solutions supporting immunization, inventory management, dental services, inspections, and infectious disease management.

Key Responsibilities

• Lead and conduct business analysis at varying levels of detail with relevant stakeholders (e.g. public health units, Public Health Ontario, the Ministry of Health), appropriate to the project and phases of project, aligning with OPS Unified Project Management Methodology, Enterprise Architecture and Gating Process, and Agile Systems/OPS Standard Systems Development Methodologies
• Provide a comprehensive range of I&IT business analysis lead services for diverse business and technology needs, including development and maintenance of business relationships and providing ongoing I&IT advice for improvements to/options for business development
• Prepare and advise on business analysis policies, processes, best practices and standards to promote a comprehensive and consistent business analysis practice within the organization
• Conduct ongoing business analysis activities and analysis within all phases of the project life cycle, including initial technical requirements, detailed plan of business analysis activity, business modeling, analysis of business transformation, new business development and acquired solutions, continual refinement of business requirements and identification of significant changes in requirement documentation, and maintenance of approved business requirement
• Analyse defects and work with relevant parties in resolving of these defects
• Support any data migration and related activities as needed from legacy system to new provincial system
• Apply re-engineering concepts to promote business improvements through alternative, cost effective service delivery approaches
• Provide impact analysis and requirement/specification creation for supported initiative
• Lead subject matter experts and stakeholder working groups, conduct business analysis to assess client’s current business problems, defects, improvements and minor enhancements
• Document the business requirements in such a way that technology solutions can be determined
• Liaise with the development and Quality Assurance teams, inclusive of third-party vendor and ministry teams
• Present complex information equally well to technical and non-technical audience and act as a knowledgeable liaison between technical teams and business stakeholders during the implementation phase
• Promote the appropriate application of I&IT to business problems, and undertake comprehensive business needs assessments and analysis of complex business requirements for IT business solutions
• Develop and maintain business processes and user documentation for the PHU Mergers project, including support for infectious disease public health activities, infectious disease case, contact, and outbreak investigation and management, immunization administration, and vaccine distribution and delivery (inventory)
• Develop training materials / support the development of training materials as well as deliver / support the delivery of training relevant to the areas of accountability of the PHU Mergers project
• Prepare and respond to queries from executives relevant to the assigned areas of accountability of the provincial solution
• Conduct gap analysis of vendor release upgrades to identify changes needed for public health business processes and best practices, including configuration, reports, and integration components
• Develop strategies, prepare business cases and cost-benefit analysis, and conduct feasibility studies for business I&IT initiatives
• Conduct business modeling; use case modeling; conceptual and logical data modeling; process and data flow modeling; use case surveys; business rules definition and nonfunctional requirements definitions for assigned projects
• Monitor progress, resolve problems and report regularly to I&IT management and clients’ decision makers
• Develop performance measures for business analysis evaluation and conduct follow-up.

Qualifications & Requirements

REQUIRED

• Must be able to work onsite at 5700 Yonge Street, Toronto
• 10+ years of experience leading and conducting business analysis at varying levels of detail
• System analysis and system design skills
• Strong communication skills, able to communicate with various stakeholders and translate business requirements to technical requirements
• Proven track record in data discovery and profiling, analyzing complex datasets to identify trends, root causes, data quality issues, and opportunities for business improvement

EVALUATION CRITERIA

Public Sector Experience - 5 points

• 5+ years of experience working with federal/provincial/broader public sector healthcare providers
• Knowledge of Public Sector Enterprise Architecture artifacts (or similar), processes and practices, and ability to produce technical documentation that comply with industry standard practices
• In-depth knowledge of industry standard such as Project Management Institute (PMI) and Public Sector I&IT project management methodologies
• Knowledge and experience with Public Sector Health related projects
• Knowledge and understanding of Ministry policy and IT project approval processes and requirements
• Experience adopting and adhering to Public Sector Unified I&IT Project Methodology, Public Sector Architecture and Gating process, and Public Sector Standard Systems Development Methodologies
• Experience with large complex IT Health-related projects.

Technical Skills - 50 points

• 10+ years of experience with:
• Leading and conducting business analysis at varying levels of detail in order to assess client’s business problems/opportunities and documenting the business requirements in such a way that technology solutions can be determined
• Creating procedures and processes to deploy changes in production environment to avoid or minimize impact to business operations
• Authenticating changes suggested by development, provide analysis and suggestion to avoid impact to business operations
• Substantiating analysis to business group to fix data issues and provide queries and scripts that help in debugging data issues
• Regularly reviewing production logs, providing analysis & suggestions to implement in a proactive manner
• Providing a comprehensive range of I&IT business analysis lead services for diverse business and technology needs, including development and maintenance of business relationships and providing ongoing I&IT advice for improvements to/options for business development
• Preparing and advising on business analysis policies, processes, best practices and standards to promote a comprehensive and consistent business analysis practice within the organization
• Conduct ongoing business analysis activities and analysis within all phases of the project life cycle, including initial technical requirements, detailed plan of business analysis activity, business modeling, analysis of business transformation, new business development and acquired solutions, continual refinement of business requirements and identification of significant changes in requirement documentation, and maintenance of approved business requirement
• Leading subject matter experts and stakeholder working groups, conduct business analysis to assess client’s current business problems, defects, improvements and minor enhancements
• Documenting the business requirements in such a way that technology solutions can be determined
• Promoting the appropriate application of I&IT to business problems, and undertake comprehensive business needs assessments and analysis of complex business requirements for IT business solutions
• Updating business processes and user documentation for changes related to supported solution
• Applying re-engineering concepts to promote business improvements through alternative, cost effective service delivery approaches
• Developing strategies, preparing business cases and cost-benefit analysis, and conducting feasibility studies for business I&IT initiatives
• Providing impact analysis and requirement/specification creation for supported solutions due to solution upgrades or any new requirements
• Conducting business modeling, use case modeling, conceptual and logical data modeling, process and data flow modeling, use case surveys, business rules definition, and non-functional requirements definitions for assigned projects
• Conducting gap analysis of vendor release upgrades to identify changes needed for business processes and best practice, and for solutions including configuration, reports and integration components
• Monitoring progress, resolving problems and reporting regularly to I&IT management and clients’ decision makers
• Developing performance measures for business analysis evaluation and conducting follow-up
• Experience with dispensed drug data and/or immunization data.

IT Knowledge and Experience - 30 points

• 10+ years of experience with:
• Demonstrated awareness of emerging IT trends and technologies
• Highly proficient using MS Office products
• While knowledge and experience with implementing cloud based technologies/solutions and Salesforce experience is not necessary, it is useful experience in understanding the portfolio of Ontario immunizations solutions.

General Skills - 15 points

• Strong leadership and people management skills and experience
• Exceptional analytical, problem solving and decision-making skills
• Demonstrated strong interpersonal, verbal and written communication, and presentation skills
• Proven troubleshooting and critical thinking experience
• Demonstrated ability to apply strong listening skills to facilitate issue resolution
• Effective consulting skills to engage with all stakeholders with proven track record for building strong working relationships
• Strong interpersonal, facilitation and negotiation skills with ability to build rapport with stakeholders and drive negotiations to a successful outcome
• Excellent customer service skills, including tact and diplomacy to ensure client needs are managed effectively
• A motivated, flexible, detail-oriented and creative team player with perseverance, excellent organization and multi-tasking abilities, and a proven track record for meeting strict deadlines.

Key Skills & Competencies

Business Analysis, System Analysis, System Design, Data Discovery, Data Profiling, SQL, MS Office, Salesforce, Cloud Technologies, Enterprise Architecture, Use Case Modeling, Data Modeling, Process Modeling, Agile, Project Management, Requirements Gathering, Gap Analysis, Feasibility Studies, Data Flow Modeling