Project Manager/Leader

Project Description

Requesting 1 Senior PM/Lead to support Planning ,Budegting anf Forcasting Project

Job Description

This position is listed as "Onsite"; the resource is expected to work 7.25 hours per calendar day between the standard working hours of 8:00-5:00 PM (excluding lunch breaks) every Monday to Friday inclusive at the identified OPS office location.

Responsibilities:

• Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.
• Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.

General Skills:

• Leads organizational development, strategy development, business planning, and Ministry funding requests.
• Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.
• Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met
• Experience developing and managing project schedules, deliverables, and scope
• Ability to promote I&IT project management best practices and adherence to standard methodologies
• Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
• Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures
• Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.
• Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.
• Develops complex project budgets based on multiple funding channels and cross ministry dependencies.
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Establishes and participates in steering committee and stakeholder forums
• Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.
• Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.
• Awareness / knowledge of emerging I&IT trends and directions
• Ability to adapt to changing trends, leverage emerging tools and methodologies, and effectively lead projects to success in today’s dynamic IT landscape

Desirable Skills:

• Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge
• Knowledge and understanding of Information Management principles, concepts, policies and practices
• Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards
• Ability to make recommendations on the acquisition of software, hardware, and technology resources
• Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness
• Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
• Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas

Deliverables / Responsibilities

Responsibilities:

• Manage Organizational Change Management in a leadership role for the Project.
• Lead a team of Change Management consultants on a large scale, complex, high profile and high risk project for OPS I&IT initiative.
• Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.

General Skills:

• Leads organizational change management strategy development and planning.
• Ability to promote change management best practices and adherence to standard methodologies
• Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
• Extensive experience coordinating and monitoring project processes, and developing/communicating and training guidelines and procedures
• Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Establishes and participates in steering committee and stakeholder forums
• Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.

Desirable Skills:

• Knowledge and understanding of Organizational Change Management
• Knowledge and understanding of Project Management
• Knowledge and understanding of communication, training and stakeholder management principles, concepts, policies and practices
• Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
• Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas

Evaluation Criteria

Change Management Skills: (25%)

• Strong knowledge of organizational change management practices and the ability to coordinate implementation processes within the OPS-wide environment.
• Has latitude to assist in the coordination of the implementation of People and Change Management and Communications Plan, coordinate and support training, rewards and recognition, coaching and provide implementation advice to management.
• Have the ability to act as a change agent for a large-scale multi-year initiative by researching data and conducting change management analysis.
• Expert in stakeholder communication and mediation skills.
• Strong organizational skills to manage a high volume of communications and meetings coordination.
• Knowledge of financial management framework and planning, budgeting and forecasting within large organizations is an asset.

Interpersonal, Influencing and Communications Skills: (25%)

• Strong interpersonal and relationship management skills to establish working relationships, influence and support promotion of the project.
• Strong oral and written communication skills to prepare reports, presentations, learning programs/materials, briefing notes and recommendations to senior management.
• Strong presentation and persuasion skills to explain and help promote initiatives to various stakeholders.
• Have consultation and mediation skills to consult with managers across the OPS on various types of I&IT portfolios, programs and projects; to gain support for program initiatives; and to provide guidance/advice in relation to business transformation, change management and communication.
• Strong computer skills / MS office and collaboration tools.

Project management and leadership skills:(25%)

• Provide leadership, support and guidance to the OCM team
• Have demonstrated knowledge of project and organizational change management methodology and practices to assist with project planning components
• Ability to analyse a range of information impacting the successful implementation of large-scale initiative by reviewing and commenting on corporate policies to ensure that the needs of OPS are addressed.

Analyzing/Problem-Solving Skills: (15%)

• Have the ability to support the development of branch policy/program options, recommendations and solutions that encompass a range of considerations.
• Have the ability to support and coordinate the quantitative and qualitative research and analysis of Ministries’ needs and to support the development of programs, policies, training, processes, tools and standards.
• Have the ability to support /conduct research, analysis and assessment of program issues and impacts.
• Able to conduct risk assessments and provide effective advice and guidance to branch senior management to resolve issues.
• Have the ability to review results of performance monitoring, support the analysis and assessment of the effectiveness

Technical Skills:(10%)

• Knowledge of organizational change management principles.
• Knowledge of communication, training and stakeholder management approach and strategies.
• Knowledge of I&IT business concepts, principles and emerging trends in the I&IT business environment affecting IT client business needs across the OPS.
• knowledge of program/policy theory, principles, business practices, methods and tools to provide project leadership for the design and development of program solutions.
• knowledge of I&IT portfolio, program and project methodologies and related frameworks, processes, practices, techniques and tools to plan and coordinate OPS-wide business transformation initiatives dealing with I&IT portfolio, program and project delivery.